Purchasing Assistant

We are seeking a recent graduate with some experience processing purchase orders in SAP and bilingual proficiency in English and Korean. This position is based in Ridgefield Park, NJ.

Work Schedule

• Hours: 9:00 a.m. to 6:00 p.m.
• Four days in the office and one day working from home (subject to change)

Responsibilities

• Manage procurement processes for hardware, software, and maintenance-related services.
• Maintain accurate records within the purchasing system.
• Demonstrate a clear understanding of the end-to-end purchasing transaction cycle.
• Communicate effectively with vendors regarding quote requests, purchase orders (POs), and order follow-ups.
• Liaise with internal business units regarding quote requests, POs, and the inspection and Accounts Payable (AP) process.
• Log, manage, and track manual PO transactions; perform regular follow-ups; and generate reports for the Team Lead.
• Conduct training on internal OpenPlace processes for new users.
• Train newly qualified vendors on how to use the Vendor Portal.
• Resolve invoicing issues or discrepancies by communicating with vendors' Accounts Receivable (AR) teams.
• Support month-end closing activities and related documentation.

Requirements

• Fluent in both English and Korean; bilingual proficiency is required for regular communication with Headquarters.
• One to five years of hands-on purchasing or procurement experience.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook) and SAP or equivalent web-based purchasing systems.

Special Skills and Qualifications

• Excellent interpersonal and communication skills to collaborate effectively with Headquarters, internal staff, and external vendors.
• Strong attention to detail and a high level of accuracy in data management.
• Proven ability to prioritize tasks, solve problems, and manage time effectively under pressure.